What is OnBase?

The OnBase Electronic Document Management System (EDMS) securely stores campus documents that need to be retained for legal and regulatory purposes such as contracts and agreements, human resources records and policy documents.

What an EDMS is NOT

EDMS does not take the place of OneDrive, Google Drive, network storage drives and other file storage systems used for document sharing and collaboration. EDMS is used when documents must be retained to comply with business requirements, university policies, state and federal laws and discovery. Document access is tightly controlled in many cases to comply with regulatory entities.

Should My Business Unit or Department Use EDMS?

The university has more than 4000 types of documents with legal retention schedules and data security and access policies that require some form of compliance. Most document-driven business processes can be improved with an Enterprise Document Management System.

Visit Using OnBase for a readiness questionnaire and onboarding information.